One of NETGEN's great features is the sharing feature - or the deploying of content and campaigns to users. Administrators create and share content with permission groups. Users are set to a permission group. If content has been shared with a user's permission group - they will have access to the content. If content has not been shared with a user's permission group - they will not have access to the content. This feature allows administrators to create multiple levels of permission groups and control content to each specific group, keeping users compliant and the brand with consistent uniformity. 

When content has been shared with a permission group, the content will be available to all users within that permission group. Content can be shared and un-shared by the administrator at any time.

Shared folders allows users with permissions to view and utilize folders for organization. This will also allow users to filter and locate objects efficiently. Objects within each shared folder will not be shared. Users will be able to add their own created objects into the folder and view along with any other shared objects.

Share a Folder
1     Click on Library Generator, then on the Folders sub tab.
2     Click on a Folder to share.
       The window will refresh. 
3     Under Folders, you will see Content Sharing. 
4     Permission Groups Available will display the permission groups within your group. 
5     Click on a Permission Group then click the  button.
6     The Permission Group will now display under Permission Groups Shared With. 
7     Repeat for multiple permission groups. 
8     Click Save Changes.

Un-sharing folders will simply remove the folder from users within the permission group to which it was shared. Objects within the folder will then be in the ***All*** and ***None*** folder .

Un-share a Folder
1     Click on Library Generator, then on the Folders sub tab.
2     Click on the name of a folder to un-share.
       The window will refresh.
3     Under Folder Details you will see Content Sharing.
4     In the Permission Groups Shared With box, click on a Permission Group
       to un-share, then click on the button.
5     Repeat to un-share with other Permission Groups.
6     Click Save Changes.

Shared Images allow users with set permissions to view and download in the Library Generator.

Share an Image
1     Click on Library Generator, then on the Images sub tab. 
2     Click on the name of the image.
       The window will refresh. 
3     Under Image Details, you will see Content Sharing.
4     Permission Groups Available will display the permission groups within your group. 
5     Click on a Permission Group and then click the  box. 
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups. 
8     Click Save Changes.

Shared Images In Library Generator
Shared Images will be available in the Library Generator to users. Users cannot edit shared images, but may download images based on their permission.

Shared Images in Prospect Generator
These images will also be available in the Prospect Generator for users
with permissions to create email messages and lead signup forms.

Shared Images in Web Builder
Shared images will be available in the Web Generator for users with permissions to create Build Your Own Web Pages, using Tools: Custom Images and Tools: Custom Images No Stretch. They will also be available to use when creating Image Links with the Link Generator Tool.

Un-sharing images is administered as simply as sharing images. When images have been shared with users with your network, and then un-shared, these images will no longer be available to users.

Un-Sharing an Image
1     Click on Library Generator, then on the Images sub tab. 
2     Click on the name of the image.
       The window will refresh. 
3     Under Image Details, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click the button.
5     Repeat for multiple permission groups.
6     Click Save Changes.

Un-shared images will automatically be unavailable to users. Users that have used an image when building a campaign, the image will still display, however the image will be unavailable when creating campaigns.

Shared Documents allow users with set permissions to download in the Library Generator.

Share a Document
1     Click on Library Generator, then on the Documents sub tab. 
2     Click on the name of the document.
       The window will refresh. 
3     Under Document Details, you will see Content Sharing.
4     Permission Groups Available will display the permission groups within your group.
5     Click on a Permission Group then click the  button.
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups.
8     Click Save Changes.

Shared Documents In Library Generator
Shared Documents will be available for download in the Library Generator.

Shared Documents in Prospect Generator
These Documents will also be available in the Prospect Generator for users with permissions to create email messages and add documents as attachments.

Un-sharing documents is administered as simply as sharing documents. When documents have been shared with users with your network, and then un-shared, these documents will no longer be available to users.

Un-Sharing a Document
1     Click on Library Generator, then on the Documents sub tab. 
2     Click on the name of the document.
       The window will refresh. 
3     Under Document Details, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click the  button.
5     Repeat for multiple permission groups.
6     Click Save Changes.

Un-shared documents will automatically be unavailable to users. Users that have used a document when building a campaign, the document will no longer display.

Shared Media allow users with set permissions to view media files in the Library Generator.

Share a Media file
1     Click on Library Generator, then on the Media sub tab. 
2     Click on the name of the media file.
       The window will refresh. 
3     Under Media Details, you will see Content Sharing.
4     Permission Groups Available will display the permission groups within your group.
5     Click on a Permission Group and then click the  button.
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups.
8     Click Save Changes.

Shared Media In Library Generator
Shared Documents will be available for viewing in the Library Generator.

Shared Media in Prospect Generator
Shared Media will also be available in the Prospect Generator for users with permissions to create email messages and add media as attachments.

Shared Media in Web Builder
Shared Media will be available in the Web Generator for users with permissions to create Build Your Own Web Pages, using Tools: Custom Media

Un-sharing media is administered as simply as sharing media. When media files have been shared with users with your network, and then un-shared, these media files will no longer be available to users.

Un-Sharing a Media File
1     Click on Library Generator, then on the Media sub tab.
2     Click on the name of the media file.
       The window will refresh. 
3     Under Document Details, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click the  button.
5     Repeat for multiple permission groups.
6     Click Save Changes.

Un-shared media files will automatically be unavailable to users. Users that have used a media file when building an email message, the media file will no longer display, however the media file is added to a Build Your Own Web Page, the media file will display, but no longer be available when building new campaigns.

Print Materials are shared in Marketing Generator. When Product Groups are shared, shared Products will display to users, but un-shared products will not display. When Product Groups are un-shared, all Products within the Group will not display to users.

Share Product Groups
1     Click on Marketing Generator.
2     Click on the Products sub tab.
3     Under Product Groups, click on "edit" next to the Product Group to share.
4     Check Published to share.
5     Click Save Changes.

Shared Product Groups will display when users Order Products.

Share Products
1     Under Product Groups, click on Products.
2     Click "Edit" of the product to share.
3     Check Published to share.
4     Click Save Product Changes.

Shared Products will display when users Order Products and choose the Product Group this Product is within.

Shared Email Messages allows users with set permissions to view and utilize for lead communication. Shared Email Messages may not be edited by users, but will have their Default Signature when sent to out of the system to leads.

Share an Email Message
1     Click on Prospect Generator, then on the Campaign sub tab. 
2     In the Email Messages block, click on the name of the Email Message.
       The window will refresh. 
3     In the Email Message Details block, you will see Content Sharing. 
4     Permission Groups Available will display the permission groups within your group. 
5     Click on a Permission Group and then click the  button. 
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups. 
8     Click Save Changes.

Shared Email Messages will be available for users to use throughout the system.

Un-sharing email messages is administered as simply as sharing email messages. When emails have been shared with users with your network, and then un-shared, these email messages will no longer be available to users.

Un-Sharing an Email Message
1     Click on Prospect Generator, then on the Campaign sub tab. 
2     In the Email Message block, click on the name of the email.
       The window will refresh.
3     Under Email Message Details, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click the  button.
5     Repeat for multiple permission groups.
6     Click Save Changes. 

Un-shared emails will automatically be unavailable to users. Users that have used an email within a category when building a campaign, the email message will still be be available, however it will not be available when building new campaigns. 

Shared Prospect Categories allows users with set permissions to view and utilize for prospect communication. Shared Prospect Categories may not be edited by users.

Share a Prospect Category
1     Click on Prospect Generator, then on the Campaign sub tab. 
2     In the Prospect Categories block, click on the name of the Category.
       The window will refresh.  
3     In the Prospect Categories block, you will see Content Sharing. 
4     Permission Groups Available will display the permission groups within your group. 
5     Click on a Permission Group then click the  button. 
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups. 
8     Click Save Changes.

Shared Prospect Categories will be available for users to manage prospect flow and communication, connect to self created capture forms, and to set as their default category. Email messages within the category will not be shared individually, but will be included in the shared category.  If you want your user's to be able to utilize the email messages throughout the system, they will need to be individually shared.

Un-sharing a Category will remove the category from the users within the permission group to which it was shared.

Un-Share a Category
1     Click on Prospect Generator, then on the Campaign sub tab.
2     In the Prospect Categories block, click on the name of the Category.
       The window will refresh.
3     In the Prospect Categories block, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click on the  button.
5     Repeat for multiple permission groups.
6     Click Save Changes.

Un-shared Categories will automatically be unavailable to users. If a Prospect Capture Form has been connected to the category, the category connected to the form will now be "None". Prospects that have been assigned to the category will now be assigned to the "None" category. If the producer within your network has selected the category as their default category in Account Settings, the default category will now be "None".

Shared Prospect Capture Forms allow users with set permissions to view and utilize in Prospect Generator and Web Builder. Shared Forms may not be edited by users.

Share a Prospect Capture Form
1     Click on Prospect Generator, then on the Campaign sub tab.  
2     Click on the name of the Prospect Capture Form.
       The window will refresh.
3     Under Prospect Capture Form Details, you will see Content Sharing.
4     Permission Groups Available will display the permission groups within your group. 
5     Click on a Permission Group then click the  button. 
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups. 
8     Click Save Changes.

Shared Prospect Capture Forms in Prospect Generator
Shared Prospect Capture Forms will be available in the Prospect Generator for users with permissions to add manual prospects, and to view Campaign tab. Note: Users will not be able to edit the Category the the form is connected to. If a Capture form is connected to a Category, only the Capture form needs to be shared. The Category and the email messages within the Category will automatically be shared and available as a group campaign. Shared Prospect Capture Forms will also be available to use when creating links with the Link Generator Tool.

Shared Prospect Capture Forms in Web Builder
Shared Prospect Capture Forms will be available in the Web Generator for users with permissions to create Build Your Own Web Pages, using Tools: Prospect Forms.

Un-sharing a Prospect Capture Form will remove the form from the users within the permission group to which it was shared.

Un-Share a Prospect Capture Form
1     Click on Prospect Generator, then on the Campaign sub tab.
2     In the Prospect Capture Form block, click on the name of the form to un-share.
       The window will refresh.
3     In the Prospect Capture Form Details block, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click on the  button.
5     Repeat for multiple permission groups.
6     Click Save Changes.

Un-shared Prospect Capture Forms will automatically be unavailable to users. Users that have used the form when building their own web pages - the form will still display, however it will be unavailable when building new web pages.

Shared Web Pages allow users to direct prospects to the web, using their unique subdomain. If the web page has been created with Web Wizards ( prospect capture forms, user signature, purchase links, etc.) the content within the web page will automatically display content from the corresponding wizard. Individual pieces of content on the web page do not need to be shared in order for the content to display on a user's shared web page.

Share a Web Page
1     Click on Content Generator, then on the Pages sub tab. 
2     In the Content Pages block, click on the name of the web page.
       The window will refresh. 
3     In the Page Details block, you will see Content Sharing. 
4     Permission Groups Available will display the permission groups within your group. 
5     Click on a Permission Group then click the  button. 
6     The Permission Group will now display under Permission Groups Shared With.
7     Repeat for multiple permission groups. 
8     Click Save Changes.

Shared Pages will automatically be available to users by placing their subdomain before the company url (Example: www.subdomain.mycompany.com/pagename). Users with permissions set will see the shared pages listed in Web Builder under Network Pages and in Account Settings under Default Web Page.

Un-sharing web pages is administered as simply as sharing web pages. When web pages have been shared with users within your network, and then un-shared, these pages will no longer be available to users.

Un-Sharing a Web Page
1     Click on Content Generator, then on the Pages sub tab. 
2     In the Content Pages block, click on the name of the web page.
       The window will refresh. 
3     In the Page Details block, you will see Content Sharing.
4     Under Permission Groups Shared With, click on a Permission Group and then
       click the  button. 
5     Repeat for multiple permission groups.
6     Click Save Changes.

Un-shared web pages will automatically be unavailable to users. Users that have set a web page as their default web page - and the web page is un-shared, (in Account Settings under Default Web Page), their new default web page will be the Group User Default Web Page. See Group Account Settings